Clarity, Confidence, and a Custom Plan—For Today and Tomorrow
At Hart Property Advisors, we don’t just deliver reserve studies—we guide communities through a structured, transparent process that makes planning for the future clear, informed, and stress-free.
A reserve study is more than a document. It’s a long-term financial planning tool that helps HOAs and property associations assess the condition of shared assets and plan for their repair and replacement over time. But what sets HPA apart is how we do it.
Our Process
Our Proven Process
Proposal
We begin by reviewing your Request for Proposal (RFP), confirming the project scope, and providing a clear, customized proposal. Once approved, we schedule your study and begin preparation.
Ready to get started?
Request a proposal
On-Site Assessment
We visit your property to evaluate shared assets firsthand and capture the data that makes each study accurate and actionable.
This includes:
In-person evaluation of the entire property
Inventory of reserve components with estimated useful life
Physical needs & condition assessment with visual documentation
Collection of contextual insights from the people who know your community best
Build + Deliver Draft
Using insights from the site visit, component inventory, and management input, we create a draft report that pairs a detailed physical analysis with a forward-looking financial plan—so you can make confident, informed decisions.
This includes:
Preliminary findings, photos, and data
A comprehensive financial breakdown that includes your current reserve balance, projected future expenditures, and recommended funding plans
A guided walk-through of the findings and funding options
Why Our Process Works
Locally Focused
We understand Tennessee communities because we live and work here.Clear Communication
No jargon. Just honest, accurate insights you can use.Visual Documentation
Our reports include detailed photos to help tell the full story.Custom Guidance:
We tailor every study to the property, not just a template.
800+ Reserve Studies Completed
Every one guided by experience, precision, and a passion for helping communities plan with confidence.
Reserve Study Levels of Service
Full Reserve Study
A comprehensive reserve study including all five key tasks: component inventory, condition assessment, life and valuation estimates, fund status, and a detailed funding plan. Based on both on-site evaluations and client-provided data.
Update With Site Visit
An updated reserve study with an on-site evaluation, reviewing component inventory and condition, updating life and valuation estimates, and confirming funding status and plan. This update reflects any changes from the original study while factoring in actual site conditions.
Update Without Site Visit
A streamlined reserve study update without on-site observations. Includes life and valuation estimates, fund status, and a funding plan based on available information from the client and experts, with no site visit.
